Senior Administrative and Management Support
Fort Meade, Maryland, USA
Supporting the Most Exciting and Meaningful Missions in the World
Senior Administrative and Management Support
Amentum is seeking a Senior Administrative and Management Support. The AA independently accomplishes general or routine office administrative tasks. The AA should have the expertise and qualifications to accomplish moderately complex administrative tasks with minimal guidance and assistance. Depending on the customer office, some tasks can be more dynamic (i.e., less routine) and challenging than other tasks
Acts as a liaison with other directorates/divisions/departments and sometimes outside agencies for the SES’s. Answers large volumes of incoming phone calls, often from senior individuals; screens these calls, as required. Coordinates calendar and schedules, sometimes for various individuals. Transcribes dictation into finished format or create a wide variety of documents (often complex) such as reports, letters, memoranda, interoffice communications, confidential reports, spreadsheets, presentations that require expert knowledge of several software programs; often composes first drafts of these documents, as required. Maintain databases of complex and confidential departmental information, as required. Collects, coordinates, and reviews briefs and correspondence external to the division for conformity to DoD policies and regulations. This entails minor editing, reviewing, and oversight of these briefs, as required. Collects and disseminates office policies ensuring established standards and procedures are followed. Reviews and analyzes incoming memorandums, submissions, and reports to determine their significance and prepare them for distribution. Analyzes administrative and operational functions; reviews policies and procedures systems for efficiency; implements appropriate changes and system improvements based on the analysis and reviews completed, when required. Collects and coordinates already developed materials and briefs from the Government and compiles this information into a final product for the Quarterly Business Newsletter. This entails minor editing, reviewing, and oversight of the newsletter, when required. Capable of explaining DoD, DCSA and internal office operational policies, procedures, and requirements referring to a variety of sources utilizing superior oral and written communication skills. Assess the impact of implementation of new and amended laws, Executive Orders, DoD policy documents and requirements, or other entities as necessary to ensure senior leaders are aware of potential issues or changes.
Records and file management
Employee in- and out-processing
Assist in managing DOD, DCSA, and local office policies and programs
Correspondence drafting and routing
Travel planning (Defense Travel System (DTS)
Conference room coordination
Office equipment and supply inventory maintenance
Government timecard program (DAI) management
Receipt and routing of office mail/correspondence
Management of task management (CATMS) or Task Management Tracker (TMT) systems- Ensures that senior leaders are informed by reviewing and analyzing special reports and Agency Task Management system taskers. Summarizes information from these reports and taskers and identifies trends in these reports and taskers for the senior leaders.
Assist in execution of office training program
Active TS/SCI Clearance required
Personnel shall have a bachelor’s degree (at a minimum) and 3 years of relevant senior administrative and management support experience relating to the requirements of Task 3. (Substitution of a bachelor’s degree is allowable if the personnel have ten years of related work experience in addition to the three years of experience required for this category. For the substitution to be allowable, a total of 8 years of experience would be required to meet the minimum requirements for this category.)
Superior oral and written communication skills, as well as a good command of the English language.
High proficiency in Microsoft applications, particularly Word, Excel, and Outlook
Familiarity with the Defense Travel System and timekeeping management programs a plus.
DCSA and DoD work experience
Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, USA military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.
Security Clearance Required: Yes
Amentum / Equal Opportunity Employer
JBAMN R0072024 2023.07.16
Top Secret SSBI SCI, CLZTS, — SKUUU, MD_FORT MEADE MD_MARYLAND ZC20755 ZC207Z