Administrative Assistant, SCHENECTADY, NY, UNITED STATES


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Schenectady, New York, United States

Administrative Assistant
Schenectady, New York, United States

Supporting the Most Exciting and Meaningful Missions in the World



Administrative Assistant


Job Description

To provide mission critical support ensuring execution of the personnel security and facility clearance programs for a federal client.


Provides personnel security and administrative support of the overall operational objectives for the federal customer.  Duties may include, but are not limited to:

Perform all necessary services to intake and review information reports in accordance with 10 CFR 710, agency specific Orders, Executive Orders and other national and local directives, policies and procedures.
Perform all necessary services for the processing of HSPD-12 eligibility.
Perform all necessary services to process documents, such as routine correspondence, or other administrative functions. This may include accessing and making accurate entries into correspondence tracking systems and databases. 
Assist with room and conference scheduling, filing services, clerical tasks, database and spreadsheet updates.
Data entry includes the following activities: create and update database records of personnel security actions using the personnel security database; facilitate the e-QIP for National Security Positions through the e-QIP or successor system, create and update database records of personnel security actions.
Perform all necessary services to maintain a mail station adequate to: receive, time/date stamp, and distribute incoming mail; prepare outgoing correspondence for mailing by ensuring appropriate signatures and attachments, date stamp, copy as required, and distribute as appropriate for internal/external delivery; and package mail, including classified mail and personnel security files. Ensure timely mail distribution to authorized recipients, or when such recipients are not reasonably available, to their designee or the COR, as appropriate.

Minimum Experience & Education

With a Bachelor’s or Associate’s Degree this position requires no experience.
With a High School Diploma this position requires one year of relevant experience performing administrative support functions.
With no degree or diploma, two years of relevant experience performing administrative support functions is required.

Required Qualification

Must have the ability to obtain and maintain an agency equivalent Secret or Top Secret national security clearance. The security clearance level may vary depending on the specific sensitivity, need to know and access required in satisfying agency needs.
Must be highly organized and have excellent oral and written communication skills.
Experience using word processing and desktop publishing application software and hardware.
Experience in responding to requests for information and searching automated systems for data.
Ability to use Microsoft Office Programs


Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.


Security Clearance Required: Yes

Amentum / Equal Opportunity Employer

JBAMN R0079719 2023.02.10

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SKADM, FVR01 SKUUU, Schenectady, New York, United States Schenectady, New York, United States  ZC ZCCX

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